HRPro

Special Features

• Web-based System. No Installation is required on the  workstation.

• Multilingual Support - English, Traditional Chinese and Simplified Chinese.

• Sensitive data is encrypted providing tighter security restrictions.

• HRPro Reminder can remind you of any important events, so you will never miss any steps in your HR cycle.

• Context Sensitive Help is available anywhere by clicking the Help button on the toolbar.

• Full access rights control – Employee Group, User, Group, Company Level.

• User Defined Formula.

• Change Log - Log down who and when made the changes on the system.

• Emailing Pay Slips.

• User Definable Email Template.

• User Definable Word Template.

• Analytics.

• Automatic Scheduled Backup.

• User Query.

• Report Designer.

• Responsive Web Design means Mobile Friendly.

• Keyword Search.

• Web Service API for Attendance Import.

• Feed iCalendar Feed to your Personal Calendar.

Employee Profile

• Employee information, human resources data and detailed payroll records of the employees are kept in the system.

• Personal details such as contact information, spouse information, salary information, bank account, and emergency contact can be recorded and printed out as a personal profile. 

• The attachment feature lets you scan all necessary documents into the employee profile. Documents such as Resumes, Certificates, ID cards etc. will be available online in a click. No more hard copy searching and photocopying is required. 

• HR information including start and termination dates as well as salary reviews, appraisal dates, probation end dates, insurance plan and grading are also to be kept. 

• Training History: To facilitate staff development by maintaining training records and reporting on results. It helps the HR department to identify skills and experience for position planning. 

• There are an additional 15 user-defined fields in employee master that users can define for their own use. 

• Utilized Microsoft Word template to create Employee Letter/Memo. 

• Predefined Word templates included: Appointment Letters, Employment Contracts, Probationary Period Completed Letters, Reference Letter, Employee Memo, etc. 

• Training History and Promotion History is kept.

MPF Handling 

• MPF and ORSO are calculated automatically.

• Auto detection and compute MPF cap/ceiling.

• MPF Mandatory and Voluntary contributions by employer & employee, and MPF remittance statements are fully handled.

• HRPro automatically calculates the MPF contributions according to the MPF Ordinance and regulations.

• Auto Handle Employer 60 days retention for first contribution.

• Generate MPF/ORSO Interface file to AIA, HSBC, Manulife, etc.

Taxation Management

• Annual tax filing with Inland Revenue Department (IRD).

• Reports submitted to the Inland Revenue Department such as remuneration and pension, commence to be employed and cease to be employed are prepared by the system. This cuts down on user time spent in the  preparation of these documents.

• Tax returns such as IR56B /IR56M data file and IR form IR56B, IR56E, IR56F, IR56G and IR56M can be system generated.

Leave Management

• Maintaining leave for all employees

• Annual leave, sick leave, compensation leave, no pay leave and public/company holidays, etc., are user definable with full control on leave entitlement, leave taken and adjustment.

• Annual Leave Entitlement supports by Anniversary Year or Calendar Year.

• Annual Leave Entitlement supports In Advance or Complete Years of Service.

• Annual Leave Balance is automatically calculated.

• No pay leave deduction can be automatically calculated with a customized formula.

• Employee Leave Status can be distributed by email automatically.

• Leave Application by Group allows to creation of Leave Applications for all or groups of employees.

• Summary and Details report are provided.

Expense Claims

The easy-to-use HRPro Expense Claims management system, allows employees to submit claims, and approvers to approve and track company expenses in a matter of minutes. Approvers are automatically notified of submitted claims and can approve or reject expense claims at the click of a button. 

If Expense Claims is integrated with the payroll module, reimbursements can be done via payroll automatically without additional payroll processing headaches. 

Key Features

• Simple to use

• Reimbursement made easy

• Keep a record of all receipts

• Submit claims online anytime anywhere

• Control expenditures with spending limits

• Quick and easy approval

• Expense History

Attendance Management

• Supports capturing of attendance records by individual staff in the organization using an electronic time clock including Finger Scan, Smart Card, Proximity, Bar-code Strip, Magnetic Strip or Computer Data Input

• Attendance records taken can be used for overtime calculation as well.

• Define Shift Code, Roster Table

• Import Roster Table from Excel

• Integrated with Leave Management Module and Payroll Administration Module

• Roster Enquiry

Appraisal Module

• Customizable Performance Appraisal Rating Factors

• Custom Review Forms

• Weighted Performance Measures

• Online Appraisal Review

• 360 Degree Appraisals

• Self-Appraisals

• Individual Goal and Objective setting

• Automatically calculate overall ratings

• Appraisal History Tracking

Analytics

HRPro Analytics makes use of the valuable human resources data stored in HRPro for the organization to make better decisions about its workforce and improve operational performance. 

HRPro Analytics allows human resources to interpret data, recognize trends or issues, and take proactive steps with different departments to keep the organization running smoothly and profitably.

Employee Portal

HRPro Employee Portal makes it easy for your employees to access to a centralized corporate communication platform. 

The Employee Portal delivers the information, tools, and services that employees need to manage their personal information, leave management and serve employee self-service needs. 

Employee Portal offers your employees these components from a Web-based interface:

• Make announcements of important HR information using full featured Notice Board.

• Stored important HR documents in Company Library to share with all employees.

• Use Phone List to look up the name, phone and email of any other employees.

• Apply for leave wherever there’s Internet/Intranet access.

• Approvers can approve or reject leave requested from anywhere via the web, thus saving time and increasing efficiency.

• Employees can get up-to-date information on leave status (including approval status and annual leave balance, leave taken etc.) as well as their Leave History without contacting the Human Resources Department.

• Approvers can get up-to-date information on the leave balance and leave history of their subordinates.

• Email notification of leave application & approval/rejection to subordinates & Approvers.

• A user-friendly view in the Leave Calendar to view the Leave Status and coming events of the employee and all subordinates.

• Employees can view their Attendance Records.

• Update Personal Particulars - Change home address, phone number, mobile number, spouse information and emergency contact thus increasing accuracy.

• Review their past Salary History without contacting the Human Resources Department thus lessening administrative work.

• With a Subordinate Profile, managers can manage their subordinates effectively. Managers can review their subordinate profiles including position history, education history and employment history for better resource planning.

Business Alert 

HRPro Business Alert (BA) helps you manage your business more easily and effectively. You can identify any business-critical issues early resolve them and exercise better control over your business. 

Business Alert is an add-on module for HRPro. BA provides scheduling ability based on monitoring HRPro for critical, time-sensitive information, and sending out alert emails or faxes with the most timely data. 

For organizations that wish to realize the benefits of alert messaging across some or all of them, BA is the answer. Integrating with HRPro, BA provides you with a solution that is guaranteed to grow along with your business.

BA supports scheduling and email delivery of user-definable queries. Email recipients can view the Email in HTML format without having to connect to HRPro.

BA can send emails to alert about any conditions in application data. 

This includes (but not limited to):

• Holidays in this month 

• On Leave Employee(s) Today 

• On Leave Employee(s) Next Week 

• Last Backup Time 

• Coming Public Holiday (3 days before) 

• Employee(s) to be terminated within 3 days

• Employee(s) require appraisal within these 2 weeks

• On Birthday Employee(s) within 2 days 

Business Alert Features and Benefits

Easy access to all HRPro Data 

• Receive alerts about any critical values and events in any area of your business. 

• Get notifications by e-mail, no matter what e-mail system you are using. 

• Receive alerts and notifications directly in your e-mail box without searching for data. 

• Replace setup, printing, and reading of reports with notifications and alerts.

Alert Setup in a few steps 

Easy to use BA Wizard to define the conditions to filter the business data and the recipients step-by-step. 

Flexible Scheduling

Flexible Scheduling Schedule requests to run every few hours, daily, weekly, or monthly. Scheduling repetitive tasks means that less administrative overhead is consumed, thereby reducing your overall cost. 

Enhanced Mobility

You can obtain your reports from anywhere, anytime. BA will send your reports to any email address as well as any fax number regardless there is an HRPro client installed. 

Increased System Performance

Configure BA to run on a separate machine from the user machine to reduce the workload of generating time-consuming reports.